1) Introduction and Contact Information of the Data Controller

1.1 We are pleased that you are visiting our website and thank you for your interest. In the following, we will inform you about how we handle your personal data when you use our website. Personal data includes all data with which you can be personally identified.

1.2 The data controller for data processing on this website within the meaning of the General Data Protection Regulation (GDPR) is the Langstreckenruderverein Offenau „Open Ocean“ e.V., Authorized Executive Board: Walter Gläßer, Talstr. 2/1, D-74254 Offenau, Telephone: +49 (0)7136 970316, Email: info@haenselundgretel.org. The data controller for the processing of personal data is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data.

2) Data Collection When Visiting Our Website

2.1 When you use our website for informational purposes only, i.e., if you do not register or otherwise provide us with information, we only collect data that your browser sends to our server (so-called „server log files“). When you visit our website, we collect the following data, which is technically necessary for us to display the website:

– Our visited website
– Date and time of access
– Amount of data sent in bytes
– Source/reference from which you accessed the page
– Used browser
– Used operating system
– IP address used (if applicable: in anonymized form)

The processing is carried out in accordance with Art. 6(1)(f) GDPR based on our legitimate interest in improving the stability and functionality of our website. There is no further processing or use of the data. However, we reserve the right to retrospectively check the server log files should there be concrete indications of unlawful use.

2.2 For security reasons and to protect the transmission of personal data and other confidential content (e.g., orders or inquiries to the data controller), this website uses an SSL or TLS encryption. You can recognize an encrypted connection by the character string „https://“ and the lock symbol in your browser’s address bar.

3) Cookies

In order to make visiting our website attractive and to enable the use of certain functions, we use cookies, small text files that are stored on your device. Some of the cookies we use are automatically deleted after you close your browser (so-called „session cookies“), while others remain on your device and allow us to save your settings for future visits (so-called „persistent cookies“). In the latter case, you can find the storage duration in your web browser’s cookie settings.

If individual cookies used by us also process personal data, the processing is carried out in accordance with Art. 6(1)(b) GDPR either for the performance of a contract, in accordance with Art. 6(1)(a) GDPR in the case of given consent, or in accordance with Art. 6(1)(f) GDPR to protect our legitimate interests in the best possible functionality of the website and a customer-friendly and effective design of the page visit.

You can configure your browser to notify you about the setting of cookies and to allow you to decide on a case-by-case basis whether to accept them or to reject cookies in certain cases or in general.

Please note that if you do not accept cookies, the functionality of our website may be limited.

4) Contact

When you contact us (e.g., via contact form or email), personal data is processed exclusively for the purpose of handling and responding to your inquiry and only to the extent necessary for this purpose.

The legal basis for processing this data is our legitimate interest in responding to your request pursuant to Art. 6(1)(f) GDPR. If your contact aims at concluding a contract, an additional legal basis for the processing is Art. 6(1)(b) GDPR. Your data will be deleted when it can be inferred from the circumstances that the relevant matter has been conclusively clarified, and provided that there are no legal retention obligations to the contrary.

5) Commenting Function

As part of the commenting function on this website, in addition to your comment, information about the time the comment was created and the commentator name you have chosen will be stored and published on this website. Furthermore, your IP address will be logged and stored for security reasons, in case the comment content is unlawful and needs to be attributed to the commenter. Your email address will be stored for the purpose of contacting you in case a third party objects to your published content as unlawful.

The legal basis for storing your data is Art. 6(1)(b) and (f) GDPR. We reserve the right to delete comments if they are objected to as unlawful by third parties.

Subsequent comments can be subscribed to by you as a user. You will receive a confirmation email for this purpose, in order to verify that you are the owner of the provided email address (double opt-in procedure). The legal basis for data processing when subscribing to comments is Art. 6(1)(a) GDPR. You can unsubscribe from ongoing comment subscriptions at any time with effect for the future; for more information on unsubscribing, please refer to the confirmation email.

6) Site Functionalities

6.1 Facebook Plugins

Our website uses plugins of the social network offered by the following provider: Meta Platforms Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.

These plugins allow for direct interactions with content on the social network.

To enhance data protection during your visit to our website, the plugins are initially deactivated by means of a „2-click“ or „Shariff“ solution integrated into the page.

This integration ensures that when a page of our website containing such plugins is called up, no connection is made to the provider’s servers until you activate the plugins and thereby give your consent to data transmission in accordance with Art. 6(1)(a) GDPR. Regardless of whether you have a user profile with the provider, certain information about your device (including your IP address), your browser, and your browsing history will be transmitted to the provider and may be further processed.

If you are logged into an existing user profile on the provider’s social network, information about interactions performed via the plugins may also be published there and displayed to your contacts. You can revoke your consent at any time by deactivating the activated plugin through a second click. However, the revocation will not affect data that has already been transmitted to the provider.

Data may also be transferred to: Meta Platforms Inc., USA.

We have entered into a data processing agreement with the provider to ensure the protection of data of our website visitors and to prohibit unauthorized disclosure to third parties.

For data transfers to the USA, the provider has joined the EU-US Data Privacy Framework, which ensures compliance with European data protection standards based on a European Commission adequacy decision.

6.2 Instagram Plugins

On our website, we use plugins from the following provider’s social network: Meta Platforms Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.

These plugins allow direct interactions with content on the social network.

To increase the protection of your data when visiting our website, the plugins are initially deactivated through a so-called „2-click“ or „Shariff“ solution integrated into the page.

This integration ensures that when you access a page of our website that contains such plugins, no connection is made to the provider’s servers.

Only when you activate the plugins and thus give your consent for data transmission in accordance with Art. 6 para. 1 lit. a GDPR, does your browser establish a direct connection to the provider’s servers. Regardless of whether you are logged into an existing user profile, your browser will transmit information about your used device (including your IP address), your browser, and your page history to the provider and may be further processed there.

If you are logged into an existing user profile on the provider’s social network, information about interactions performed via the plugins will also be published there and displayed to your contacts.

You can revoke your consent at any time by deactivating the activated plugin by clicking it again. However, the revocation does not affect the data that has already been transferred to the provider.

Data may also be transferred to: Meta Platforms Inc., USA.

We have concluded a data processing agreement with the provider to ensure the protection of our website visitors‘ data and to prohibit unauthorized disclosure to third parties.

For data transfers to the USA, the provider has joined the EU-US Data Privacy Framework, which, based on an adequacy decision by the European Commission, ensures compliance with the European level of data protection.

6.3 YouTube

This website uses plugins for displaying and playing videos from the following provider: Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland.

Data may also be transmitted to: Google LLC., USA.

When you visit a page of our website that contains such a plugin, your browser establishes a direct connection to the provider’s servers to load the plugin. Certain information, including your IP address, is transmitted to the provider during this process.

When playback of embedded videos is started via the plugin, the provider also uses cookies to collect information about user behavior, create playback statistics, and prevent misuse.

If you are logged into a user account with the provider during your visit to our site, your data will be directly associated with your account when you click on a video. If you do not wish this association with your account, you must log out before clicking the playback button.

All of the above processing, especially the setting of cookies to read information on the device used, only takes place if you have given us your express consent in accordance with Art. 6 para. 1 lit. a GDPR. You can revoke your consent at any time with future effect by deactivating this service through the „Cookie Consent Tool“ provided on the website.

For data transfers to the USA, the provider has joined the EU-US Data Privacy Framework, which, based on an adequacy decision by the European Commission, ensures compliance with the European level of data protection.

6.4 Google Maps

This website uses an online map service from the following provider: Google Maps (API) by Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland (“Google”).

Google Maps is a web service for displaying interactive (land) maps to visually represent geographical information. By using this service, our location is displayed to you, making it easier to find directions.

When you access the subpages that include Google Maps, information about your use of our website (such as your IP address) is transmitted to Google servers and stored there. This may also result in transmission to servers of Google LLC. in the USA. This occurs whether or not Google provides a user account through which you are logged in.

If you are logged into Google, your data is directly associated with your account when you click on a map. If you do not want this association with your Google profile, you must log out before activating the button. Google stores your data (even for users not logged in) as user profiles and evaluates them.

The collection, storage, and evaluation are carried out in accordance with Art. 6 para. 1 lit. f GDPR based on Google’s legitimate interest in displaying personalized advertising, conducting market research, and/or designing Google websites to meet user needs. You have the right to object to the creation of these user profiles, and you must contact Google to exercise this right. If you do not agree to the future transmission of your data to Google as part of using Google Maps, you also have the option to completely deactivate the Google Maps web service by disabling JavaScript in your browser. Google Maps and therefore the map display on this website cannot be used in this case.

If necessary, we have obtained your consent in accordance with Art. 6 para. 1 lit. a GDPR for the processing of your data as described above. You can revoke your consent at any time with future effect. To exercise your revocation, please follow the instructions provided above for filing an objection.

For data transfers to the USA, the provider has joined the EU-US Data Privacy Framework, which, based on an adequacy decision by the European Commission, ensures compliance with the European level of data protection.

7) Tools and Miscellaneous

Cookie Consent Tool

This website uses a „Cookie Consent Tool“ to obtain effective user consents for cookies subject to consent and cookie-based applications. The „Cookie Consent Tool“ is presented to users as an interactive user interface when they access a page, allowing users to grant consent for specific cookies and/or cookie-based applications by checking boxes. By using the tool, all cookies/services subject to consent are loaded only when the respective user grants consent by checking the appropriate boxes. This ensures that such cookies are only set on the respective user’s device when consent is granted.

The tool sets technically necessary cookies to store your cookie preferences. Personal user data is generally not processed in this context.

In individual cases, for the purpose of storing, assigning, or logging cookie settings, personal data may be processed (such as the IP address) in accordance with Art. 6 para. 1 lit. f GDPR, based on our legitimate interest in a legally compliant, user-specific, and user-friendly consent management for cookies and, therefore, a legally compliant design of our website.

Another legal basis for processing is Art. 6 para. 1 lit. c GDPR. As data controllers, we are legally obliged to make the use of technically unnecessary cookies dependent on the respective user’s consent.

If necessary, we have concluded a data processing agreement with the provider to ensure the protection of our website visitors‘ data and to prohibit unauthorized disclosure to third parties.

Further information about the operator and the settings of the Cookie Consent Tool can be found directly in the corresponding user interface on our website.

8) Data Subject Rights

8.1 The applicable data protection law grants you, as the data subject, the following rights (rights to information and intervention) regarding the processing of your personal data, with reference to the respective legal basis for exercising these rights:

• Right to information pursuant to Art. 15 GDPR;
• Right to rectification pursuant to Art. 16 GDPR;
• Right to erasure pursuant to Art. 17 GDPR;
• Right to restriction of processing pursuant to Art. 18 GDPR;
• Right to notification pursuant to Art. 19 GDPR;
• Right to data portability pursuant to Art. 20 GDPR;
• Right to withdraw consent granted pursuant to Art. 7 para. 3 GDPR;
• Right to lodge a complaint pursuant to Art. 77 GDPR.
  
  

8.2 RIGHT TO OBJECT

IF WE PROCESS YOUR PERSONAL DATA BASED ON OUR LEGITIMATE INTEREST IN THE CONTEXT OF A BALANCING OF INTERESTS, YOU HAVE THE RIGHT TO OBJECT TO THIS PROCESSING AT ANY TIME FOR REASONS ARISING FROM YOUR PARTICULAR SITUATION, WITH EFFECT FOR THE FUTURE.

IF YOU EXERCISE YOUR RIGHT TO OBJECT, WE WILL STOP PROCESSING THE DATA CONCERNED. HOWEVER, WE RESERVE THE RIGHT TO CONTINUE PROCESSING IF WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING THAT OVERRIDE YOUR INTERESTS, RIGHTS, AND FREEDOMS, OR IF THE PROCESSING SERVES THE ESTABLISHMENT, EXERCISE, OR DEFENSE OF LEGAL CLAIMS.

IF WE PROCESS YOUR PERSONAL DATA FOR DIRECT MARKETING PURPOSES, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR THE PURPOSES OF SUCH ADVERTISING. YOU CAN EXERCISE THE OBJECTION AS DESCRIBED ABOVE.

IF YOU EXERCISE YOUR RIGHT TO OBJECT, WE WILL STOP PROCESSING THE DATA CONCERNED FOR DIRECT MARKETING PURPOSES.

9) Duration of Personal Data Storage

The duration of the storage of personal data is based on the respective legal basis, the purpose of processing, and, if applicable, additionally on the respective legal retention period (e.g., commercial and tax retention periods).

If personal data is processed on the basis of express consent pursuant to Art. 6 para. 1 lit. a GDPR, the data concerned will be stored until you revoke your consent.

If there are legal retention periods for data processed in the context of legal or legal transaction-related obligations based on Art. 6 para. 1 lit. b GDPR, these data will be routinely deleted after the retention periods have expired, provided they are no longer necessary for contract fulfillment or contract initiation, and/or if we no longer have a legitimate interest in further storage.

If personal data is processed based on Art. 6 para. 1 lit. f GDPR, this data will be stored until you exercise your right to object according to Art. 21 para. 1 GDPR, unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or if the processing serves the establishment, exercise, or defense of legal claims.

For personal data processed for the purpose of direct marketing based on Art. 6 para. 1 lit. f GDPR, this data will be stored until you exercise your right to object according to Art. 21 para. 2 GDPR.

Unless otherwise stated in the specific processing situations described in this statement, stored personal data will otherwise be deleted when it is no longer necessary for the purposes for which it was collected or otherwise processed.